Timekeeping and Billing Software
Turn Time into Profit with WurkNow
Save time and maximize revenue with WurkNow—the AI-powered time tracking and billing software designed specifically for staffing agencies. Automate tracking, eliminate manual errors and ensure compliance with industry regulations while optimizing workforce efficiency.
Effortless Workforce Management and Billing in One Platform
WurkNow brings together time tracking software, payroll automation, and invoicing software in a single, user-friendly interface. Staffing agencies often deal with complex scheduling, last-minute shift changes, and multi-location workforce tracking—WurkNow simplifies these processes by providing real-time updates and automated approvals.
The system is designed to enhance workforce visibility, minimize payroll discrepancies, and improve overall efficiency. With features such as geo-fenced time tracking, automated notifications for missing time entries, and payroll-ready file exports, WurkNow ensures staffing firms can manage their workforce with accuracy and ease. By reducing the time spent on administrative tasks like time and expense tracking, agencies can focus on delivering excellent staffing solutions to their clients.
Common Payroll Challenges for Staffing Agencies
Staffing agencies operate in high-pressure environments where even minor inefficiencies can lead to significant setbacks. Common pain points include:
Inconsistent Time Tracking – Manual timesheets lead to errors and disputes.
Payroll Processing Delays – Missing or inaccurate time data slows payroll completion.
Compliance Complexities – Agencies must comply with multiple labor laws.
Billing Inefficiencies – Incorrect invoicing impacts cash flow and client satisfaction.
How WurkNow's Software Solves Challenges
WurkNow was built to handle these challenges head-on with automation, visibility, and seamless integration using an AI-forward approach to HR and payroll:
Automated Time Tracking – Eliminates manual errors and streamlines approvals.
Seamless Payroll Integration – Generates payroll-ready files for accurate processing.
Real-Time Compliance Checks – Ensures all timekeeping data follows labor laws.
Automated Invoicing – Converts approved timecards into invoices instantly using smart time billing logic.
Why Staffing Agencies Choose WurkNow Time and Billing Software
WurkNow is built exclusively for staffing agencies that need accurate workforce tracking, automated payroll processing, and seamless invoicing. Unlike generic time-tracking tools, WurkNow is designed with staffing-specific workflows in mind, ensuring compliance with industry regulations, payroll accuracy, and easy integration into existing operations.
With WurkNow, staffing agencies eliminate administrative burden, increase efficiency, and maximize revenue potential.
How WurkNow Works
WurkNow is designed to simplify timekeeping, invoicing, and payroll processing for staffing agencies. By automating every step of the workflow, it eliminates manual errors, speeds up approvals, and ensures compliance with labor laws.
Employee Time Tracking
Employees can seamlessly clock in and out via desktop portals, mobile devices, or physical biometric time clocks. Built-in geofencing provides an additional layer of security.
Real-Time Data Synchronization
Managers gain instant visibility into attendance and timecards. Automated alerts notify supervisors of missed punches or overtime risks.
Timecard Approval & Compliance
Supervisors review, edit, and approve employee timesheets in one centralized platform. Compliance rules automatically check for overtime and labor law violations.
Automated Invoicing & Billing
Approved timecards are instantly converted into invoices based on billable hours. Customizable billing settings ensure accuracy for different client agreements.
Payroll-Ready Export
Payroll-ready flat files are generated and can be exported to any payroll provider. This eliminates manual data entry errors and streamlines payroll processing.
Maximize Efficiency with Integrated Staffing Software
Staffing agencies operate in fast-paced environments where efficiency, accuracy, and compliance are critical. WurkNow is built to eliminate inefficiencies in time tracking and billing software through AI automation and smart workflow integration.
Below are some of the key benefits staffing agencies experience when using WurkNow:
Maximized Workforce Productivity
Reduce administrative burden by automating time tracking and approvals.
Free up managers to focus on client relationships and revenue-generating activities.
Increase efficiency with real-time workforce analytics and insights.
Error-Free Payroll Processing
Minimize manual data entry errors with automated timekeeping.
Ensure payroll accuracy with pre-configured overtime and compliance rules.
Generate payroll-ready files to simplify processing across multiple payroll providers.
Regulatory Compliance Made Easy
Stay ahead of federal, state, and industry-specific labor laws.
Automate compliance tracking with built-in rule configurations, making it easier to send invoices without manual errors.
Access audit-ready reports to ensure complete transparency.
Faster Invoicing & Payment Processing
Generate invoices instantly from approved timecards.
Reduce billing disputes with accurate, automated calculations that can create invoices seamlessly.
Send automated reminders to ensure timely payments and improve cash flow.
Automate Time Tracking and Billing
Manual processes can drain valuable resources from staffing agencies, leading to inaccuracies and compliance risks. WurkNow automates time tracking and billing workflows, enabling agencies to track time and capture every billable hour accurately, generate error-free invoices instantly, and effortlessly ensure compliance with labor regulations.
With AI-powered approvals, real-time analytics, and seamless integration capabilities, WurkNow reduces administrative workloads, accelerates invoicing, and improves overall profitability, allowing your team to focus more on growth and less on paperwork.
Time Management and Tracking
WurkNow Timekeeping is built to streamline workforce management, ensuring accurate tracking and compliance while reducing administrative burdens. Designed for staffing agencies, it features automated approvals, real-time reporting, and multi-client timecard consolidation to simplify operations.
Key Features for Effortless Time Tracking
Record time via desktop, mobile, or biometric clock-in.
Auto-track time against projects and tasks.
Geofencing and IP tracking for remote teams.
AI-powered timesheet approvals.
Custom overtime calculations to ensure compliance with labor laws.
Multi-user permissions to control employee access.
Powerful Invoicing and Billing
Managing invoicing and billing can be one of the most time-consuming aspects of running a staffing agency. With WurkNow Payroll, agencies can automate the entire billing process, reducing errors and ensuring that payments are collected on time. Our system supports multiple billing structures, allowing agencies to bill clients based on different parameters such as hourly rates, project-based pricing, or flat fees. By automating invoice generation from approved timesheets, staffing agencies eliminate the risk of misbilling, delayed payments, and cash flow disruptions - without needing separate accounting software to handle it all.
Key Features for Compliant Billing
Generate professional invoices automatically with built-in time and expense tracking capabilities.
Set flexible billing rates per client, task, or employee.
Apply industry-standard billing formats.
Auto-send invoices and track payment status.
Generate detailed audit trails for transparency.
Compliance and Security
WurkNow Timekeeping enforces compliance with built-in labor law templates, automated overtime calculations, and audit-ready reports. Payroll-ready flat files ensure smooth processing across multiple payroll systems without manual intervention, making it ideal for accountants. Agencies benefit from real-time compliance monitoring, automated alerts for policy violations, and seamless documentation for audits.
Stay Audit-Ready with WurkNow
Automate compliance checks for overtime, tax, and labor laws.
Generate payroll-ready flat files for seamless processing with external payroll systems.
Generate detailed audit reports for accurate record-keeping.
Maintain compliance with legal billing standards.
Advanced role-based security to protect sensitive payroll data.
Why Choose WurkNow?
WurkNow is the go-to solution for staffing agencies looking to streamline their timekeeping, payroll, and invoicing processes. Our AI-powered automation minimizes errors, increases efficiency, and ensures compliance with industry regulations. Whether you’re managing a multi-location workforce or need detailed reports for auditing, WurkNow provides the tools you need to optimize operations and maximize profitability.
AI-Powered
Eliminate manual entry and reduce human error
Secure Cloud Access
Access timekeeping and billing anywhere
Transparent Pricing
No hidden fees or surprises
Instant Scalability
Suitable for small teams and large enterprises
Easy Onboarding
Ensure a smooth transition
WurkNow vs. Other Solutions
Choosing the right timekeeping and billing software is critical for staffing agencies. WurkNow stands out with automation, compliance tracking, and seamless invoicing capabilities. Unlike competitors, WurkNow provides a custom-built solution for staffing agencies that streamlines workforce management from start to finish.
Many generic time tracker and billing platforms fail to meet the specific needs of staffing firms, often leading to limited scalability, manual data entry, and compliance risks. WurkNow eliminates these inefficiencies with automated approvals, payroll-ready file generation, and a centralized workforce tracking system.
Why WurkNow Excels Over Other Solutions
Industry-Specific Design
Tailored for the complexities of healthcare staffing.
End-to-End Automation
Time tracking, invoicing, and compliance in one platform.
Scalability for Growth
Supports small teams to enterprise-level agencies.
Seamless Oversight
Multi-location timecard management and analytics.
Payroll-Ready File Exports
Easily process payroll without manual entry errors.
Choosing the right timekeeping and billing software is critical for staffing agencies. WurkNow stands out with AI-powered automation, compliance tracking, and seamless invoicing capabilities. Unlike competitors, WurkNow is built specifically for staffing agencies, ensuring a tailored solution for workforce management and financial operations
What Our Customers Say
“It has changed our relationship with our clients because we're able to narrow down any reports that they need, specifically as to what they need, and these are being given to them weekly. Access is given to them as well.”
“Giving the clients logins, giving them something that they can touch. One of the biggest things about Dynasty and I feel like that we're driving, is not only the accountability, but the access to the portal.”
Related Resources
Discover how modern staffing technology can help your agency reduce manual processes, improve payroll accuracy, and stay ahead of compliance requirements. This resource explores why having the right software isn't just a convenience—it's a competitive advantage.
Discover how staffing agencies in fast-paced industries optimize recruitment, onboarding, and workforce management to meet high demand. While this resource primarily focuses on warehouse staffing, the strategies discussed are highly applicable to all staffing agencies seeking to enhance operational efficiency and compliance.
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