ATS for Staffing Agencies: What High-Volume Recruiters Need Most
by WurkNow Team
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April 21, 2025
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in Staffing
ATS for Staffing Agencies: What High-Volume Recruiters Need Most
From sourcing top talent to keeping recruiters productive, the right ATS can make or break a staffing agency’s growth.
Table of Contents
Why Your Staffing Agency Needs the Right ATS
Benefits of an ATS for Staffing Agencies
Key Features to Look For in an ATS
Mobile Accessibility & Self-Service Functionality
Choosing the Best ATS for Your Staffing Agency
Moving Forward with the Right ATS
Why Your Staffing Agency Needs the Right ATS
Before we dive in, here’s a quick look at what you’ll learn in this article:
How an applicant tracking system (ATS) can streamline your entire recruitment process.
Key features that matter most for staffing agencies.
How to evaluate and choose the right solution for your team.
Whether you're looking to reduce manual tasks, improve candidate experience, or scale your hiring process, this article has you covered.
The right applicant tracking system (ATS) isn’t just another line item in your tech stack—it’s what keeps your recruiters moving, your clients happy, and your candidates coming back. For recruiting agencies operating in high-volume or shift-based industries, having an ATS that’s built for speed, accuracy, and integration is non-negotiable.
Unlike generic tools, a tailored ATS for staffing agencies goes beyond job postings and resumes. It becomes the command center for candidate sourcing, job order fulfillment, interview scheduling, and onboarding—offering full visibility across the hiring process and syncing with CRM, payroll, and timekeeping platforms.
Looking for a modern ATS that fits your workflow? See how WurkNow works
Benefits of an ATS for Staffing Agencies
The right ATS can reduce friction in the hiring process and increase visibility across the entire recruitment lifecycle. For staffing agencies—especially those operating in light industrial, warehouse, or high-volume industries—this means:
Reducing time-to-fill with job distribution and faster candidate review workflows.
Streamlining candidate sourcing from integrated job boards, referrals, and internal pools.
Improving recruiter collaboration through a unified dashboard for job orders and candidate pipelines.
Enabling mobile onboarding and shift notifications to meet workforce needs in real time.
Simplifying compliance and audit readiness with centralized digital records.
Purpose-built ATS platforms like WurkNow also support timekeeping, employee self-service, and client collaboration—all essential for staffing agencies that balance recruiting and operational execution. and increase visibility across the entire recruitment lifecycle. For staffing agencies, this means:
Shortening time-to-fill with automated resume parsing and job posting.
Enhancing candidate sourcing through integrations with job boards and social media.
Improving internal collaboration among recruiters, account managers, and clients.
Delivering a better candidate experience with timely updates and easy mobile access.
Simplifying compliance and data tracking for hiring processes.
An ATS allows agencies to nurture relationships with job seekers over time, maintain better candidate records, and re-engage top talent quickly.
Key Features to Look For in an ATS
Not all applicant tracking systems are built for the pace and complexity of staffing. WurkNow’s ATS is designed to support:
Job order creation and assignment through a centralized dashboard.
Automated communication tools that keep candidates and recruiters aligned.
Integrated timekeeping and attendance tracking for placed workers.
Mobile-first candidate portals to support rapid onboarding and shift management.
Candidate relationship features to nurture talent pools.
Reporting and analytics that help agencies optimize fill rates and recruiter performance.
With built-in support for front-line industries and integrations across the WurkNow platform, staffing agencies benefit from a solution that connects the dots across recruiting, onboarding, and workforce management. Look for these must-have features:
Customizable workflows to align with your recruitment process.
Automated communication tools to reduce manual outreach.
Smart candidate sourcing from job boards, social platforms, and internal databases.
AI-powered interview scheduling with candidate and recruiter availability.
Detailed analytics and reporting on placements, pipeline health, and recruiter performance.
Complete visibility of candidate and client relationships.
Some ATS staffing software even includes workforce management features for agencies that operate in high-volume industries, such as warehouses, light industrial, or logistics. Staffing agencies seeking to enhance outcomes with tailored technology can benefit from learning how employers and agencies can optimize staffing success.
Mobile Accessibility & Self-Service Functionality
Recruiters, candidates, and clients require instant access to hiring tools, regardless of their location. This level of accessibility ensures faster placements, better transparency, and fewer bottlenecks—especially in shift-based and hourly work environments.. The best ATS for recruitment agencies should offer:
A native mobile app for recruiters to review candidates and communicate on the go
Mobile-friendly onboarding and job application portals for job seekers
Self-service portals for clients to review candidates, schedule interviews, and collaborate on hiring decisions
This flexibility enables faster placements and a smoother experience for both candidates and clients.
Unified timekeeping and ATS capabilities are becoming essential for agencies operating in fast-paced environments. One example of how this shift is playing out in the industry is highlighted in revolutionizing workforce management.
Choosing the Best ATS for Your Agency
If your team is still managing candidates in spreadsheets or your recruiters are frustrated by clunky workflows, it may be time to reevaluate your tools. Here’s what to consider:
Is the platform built specifically for staffing agencies?
Does it integrate with job boards, payroll systems, and customer relationship management (CRM) systems?
How long does onboarding take for new recruiters?
Is it scalable for multi-location teams?
What level of customer support is available?
Look for solutions that serve recruitment agencies, small businesses, and high-volume teams, such as those in light industrial staffing, with flexible pricing, firm support, and automation built in.
Staffing agencies operating in high-volume environments can also gain insight from the experience of warehouse recruiters, where practical tools and best practices are already having a significant impact. Staffing agencies seeking to enhance outcomes with purpose-built technology can examine how other agencies are achieving success with integrated systems.
Moving Forward with the Right ATS
An ATS for staffing companies isn’t just a software investment — it’s a strategic decision that impacts recruiter efficiency, the candidate experience, and your bottom line.
Select a system that enables your team to work faster, hire more effectively, and establish sustainable talent pipelines. You can learn more at WurkNow to explore how our ATS technology supports high-volume staffing firms.
Ready to find your fit? Schedule a personalized demo and discover how our applicant tracking software for staffing agencies can enhance your recruitment process and support your subsequent placements. Your recruitment process with purpose-built ATS technology.