On March 11, the World Health Organization declared the coronavirus outbreak a pandemic. This means we all should expect to see the number of infected people, casualties, and affected countries grow rapidly. Just recently, the United States started to feel the effects of the virus with growing cases and event cancellations are happening nationwide. Italy is currently feeling the effects of the nationwide restrictions on movement with offices closing doors and people working from home.
While the US government is continuing to take extra measures to contain the spread of the virus, the future remains uncertain. The time will come that your own onsite personnel will be required to work remotely and as a business owner, it is your responsibility to ensure their health and safety. Here are tips to help ease the transition to a remote workforce:
1. Clear and constant communication
2. Mobile-friendly workforce management system
3. Cloud-based document management system
4. Real-time reports
5. Being prepared
Clear and Constant Communication
As with any organization, communication is the key to success. However, having great communication face-to-face in the office doesn’t guarantee the same experience while working remotely. In fact, communication is one of the top problems that plague remote teams the most. Coordinating with fellow virtual team members and on-site temps can be challenging.
To ensure that your team continues to maintain an effective and efficient means of communication, a mobile-friendly app that offers real-time secure communication is essential. A secure two-way communication channel assures that any information shared within the members of the agency or temps are encrypted and secure no matter where they are.
Mobile-Friendly Workforce Management System
Having a flexible workforce management system is essential to any business. Being flexible also means being mobile. A great workforce management system can adapt when your clients grow or when your workforce goes remote. The WurkNow system is completely mobile, allowing your team to work on staffing, human resources, payroll, timekeeping, and compliance securely and remotely from their mobile phones or the web.
From recruiting to payroll, making sure these processes run smoothly will ensure continued success for your organization. Having a system that allows for all these components to be managed by your team will ease the transition to working remotely.
Cloud-Based Data Management System
At times like these, the importance of having a cloud-based data management system rises to the occasion. Storing important data on the cloud ensures that they can be accessed at any time by employees, wherever they may be. In addition, cloud-based storage ensures that confidential data is secured and encrypted. Having a cloud environment also promotes collaboration, which is essential to any team working remotely. Multiple team members can have access to the cloud environment and share important data with clients and employees securely.
Here at WurkNow, we have taken cloud-based storage up a notch with our unique digital ledger technology. This technology was created to bring trust and technology within team members, clients, and temps. It eases the process of collaboration and data sharing, while ensuring that any action made is secure and recorded.
While scheduled reports are very important to any organization, employees should not spend too much time or be geographically-restricted in generating these reports. Most especially now that social distancing is being encouraged, it is best to make sure that certain employees do not need to go on-site to generate reports. When restrictions on movement are enforced, this process will no longer be an option. This is why it’s important to have a system that not only guarantees that punch reports or timecard audits can be generated in real-time, but also at any place.
Technology throughout the years has been generous. It has given us the opportunity to connect anytime, anywhere, with anyone in the world, from almost any device. It is time to utilize this benefit.