Staffing agencies are looking for ways to streamline their recruiting and other business processes in 2023, and many are turning to the use of staffing software to do so.
This blog identifies why you need staffing software and its essential features so you can increase client satisfaction, streamline operations, and scale your agency — faster and easier.
What Is Staffing Agency Software?
Staffing agency software helps you keep track of all of your applicants, scheduling, timekeeping, job orders, payroll, billing, and HR. This software consolidates all information staffing agencies need into one platform, helping you make better decisions, and work smarter not harder, so you can scale your agency.
Features of Effective Staffing Agency Software
When choosing the best workforce software, make sure that it includes the following features:
Universal Time Clock
A universal time clock allows employers to keep track of all employee hours — theirs and those placed by all staffing agencies, enabling them to calculate billable and non-billable hours worked accurately. This helps companies improve efficiency and accuracy in their talent management and payroll as well as reduce labor costs. Universal time clocks also enable employers to monitor attendance tracking and employee engagement to assign tasks accordingly.
Staffing agency software utilizing universal time clocks can generate detailed reports on employee working hours that can be used for audits, compliance, and internal policy purposes.
Additionally, a universal time clock can be integrated with other software solutions, such as scheduling software and billing systems, allowing for seamless communication between departments and reduced administrative costs.
Job Order Routing & Management
Job order routing and management is another essential feature of any effective staffing agency software. This feature allows staffing agencies to easily streamline the process of managing job orders, reducing paperwork, and improving accuracy.
The best staffing agency software should have a comprehensive dashboard with real-time tracking capabilities. With real-time tracking, you can monitor worker attendance at any moment.
Employers can also use any device to review the time worked and tasks completed by their employees in real-time, which helps ensure employees perform their duties efficiently.
Real-time tracking also enables employers to adjust the workflow quickly and respond more effectively to customer requests. By providing visibility into operations, real-time tracking helps improve accountability and ensure quality service delivery. With this level of insight, organizations can better allocate resources and capitalize on opportunities that arise.
Consolidated Reporting & Invoicing
Consolidated invoicing is particularly important for staffing agencies as it allows them to track contractual obligations and invoice customers efficiently, ensuring that payments are made on time and that the agency remains financially sound.
Consolidated reporting is also a powerful feature of workforce management software. Streamlined reporting with accurate data is critical for businesses as it helps them make informed decisions about the future of their organization. With detailed insights into operations and performance, organizations can clearly identify areas of improvement and pivot accordingly.
Benefits of the Right Staffing Agency Software
Now that we’ve identified some of the most important features to look for when selecting the right staffing software, let’s explore additional benefits.
Improved Client Relationships
Staffing software helps agencies provide better services and greater transparency. Features such as employee scheduling, time tracking, task management, and data reporting can significantly help businesses improve relationships with their employer clients.
By having real-time visibility into operations, businesses can set expectations and respond to customer demands promptly. Access to accurate data also enables businesses to track performance, measure service quality, and ensure customer requirements are met.
Staffing agency software also helps ensure that workers get paid accurately and on time, helping to maintain good morale and productivity.
Staffing agency software streamlines everyday processes, which enables you and your team to focus on higher-value tasks. Features like automated payroll calculations, integrated reporting, and invoicing capabilities eliminate manual, mundane tasks and give employees more time to devote to problem-solving, strategic planning, and collaboration. This, in turn, helps to improve your overall workflow and keeps everyone focused on what matters most: delivering great results.
More Accurate Reporting
Having staffing agency software helps you report more accurately by eliminating the need for manual entry into spreadsheets and streamlining data collection. This allows you to have access to real-time, accurate data on your workforce, job orders, timekeeping, payroll, and other key performance indicators. This results in better decision-making that leads to improved productivity, profitability, and the ability to scale your agency.
Try WurkNow Staffing Agency Software Today
WurkNow staffing agency software provides all the features your business needs to streamline processes, improve relationships with clients and workers, and ensure more accurate reporting.
WurkNow software is designed with a user-friendly interface that makes it easy to use for both experienced staff members and new hires. With our software’s comprehensive suite of tools, you can rest assured that your data will remain secure from unauthorized access or malicious attacks while enjoying improved efficiency in your operations.
To see exactly how our powerful and versatile workforce management software can help your company, schedule a demo today.